General Terms and Conditions of Purchase
General Terms and Conditions of Purchase (GTCP) of KAISER GmbH & Co.KG
1. KAISER GROUP
1.1 The KAISER Group consists of the following companies:
KAISER GmbH & Co. KG
Ramsloh 4, D-58579 Schalksmühle
N.V. PLASTIC COLOR | A KAISER COMPANY
Puursesteenweg 363, B-2880 Bornem
AGRO AG | A KAISER COMPANY
Korbackerweg 7, CH-5502 Hunzenschwil
2.1 All orders from KAISER GmbH & Co.KG (KAISER) are subject to these Terms
and Conditions unless expressly agreed otherwise. Conditions contained in the
Seller’s (‘Supplier’s’) general business conditions or order confirmation are hereby
expressly rejected. Unconditional acceptance of order confirmations or deliveries
shall not constitute acknowledgement of said conditions.
2.2 With the first delivery under these Terms and Conditions of Purchase the Supplier
acknowledges their exclusive application to any subsequent orders.
2.3 Orders shall only be binding if they have been placed or confirmed in writing. These
General Terms and Conditions of Purchase (GTCP) shall govern all cases that are not
the subject of a separate written agreement between KAISER and the Seller (‘Supplier’).
2.4 These GTCP shall apply in all cases unless other conditions have been expressly
accepted in writing by KAISER. Acceptance of delivery shall in no case be construed
as approval of the Supplier’s conditions.
3.1 Preparation and delivery of tenders to KAISER shall be free of charge.
3.2 Offers shall be prepared in accordance with the call for tenders. Any deviation from
the tender specifications must be clearly indicated by the Supplier.
3.3 As long as the order has not been placed, KAISER is entitled to terminate the
negotiations at any time, without any compensation being due.
4.1 An order shall only be valid if it has been officially placed in writing by KAISER.
All quoted prices are fixed. Orally communicated orders, agreements or amendments
shall only be valid if they have been confirmed in writing.
4.2 Unless otherwise agreed, each order must be confirmed in writing within 5 working
days and the confirmation must conform in all respects to the order. The Contract
shall not come into force until the order confirmation has been received.
4.3 If the Supplier does not issue a written confirmation within the aforementioned
period, the order shall be considered approved.
5. Time of Delivery and Delay
5.1 Type, scope and time of the delivery or service shall be set out in the order. Deviations
are subject to written approval by KAISER. The Supplier shall comply with the
shipping instructions of KAISER and the forwarder or carrier. All shipping documents,
correspondence and accounts shall include the KAISER order and item numbers.
Transport costs, including packaging, insurance and all ancillary costs, shall be borne
by the Supplier unless expressly agreed otherwise.
5.2 Delivery times or dates stated in orders are binding and apply upon arrival at the
place of performance. The Supplier shall immediately counteract any imminent or
foreseeable delays and notify KAISER thereof in writing.
5.3 KAISER is entitled to reject the acceptance of goods that are not delivered within
the time of delivery stated in the order and to send them back or store them with third
parties, at the expense and risk of the Supplier.
5.4 In case of delayed delivery, KAISER shall be entitled, for each started week of
delay, to demand an amount of 1% (per cent) of the agreed purchase price, limited to a
maximum amount of 10% (per cent) of the total amount. This contractual penalty shall
be in addition to any loss suffered by KAISER. In such a case, KAISER reserves the
right to demand compensation.
6. Delivery and Transfer of Title
6.1 Orders are subject to Incoterms 2000.
6.2 The transfer of title shall take place on transfer of risk.
6.3 KAISER reserves the right to reject deliveries with defective packaging, marking
or documentation as well as partial or advance deliveries that have not been agreed
6.4 KAISER reserves the right to return the packaging to the Supplier in exchange for
7. Quality and Acceptance
7.1 The Supplier warrants that the goods conform to the submitted specifications,
applicable standards and to the state of the art.
7.2 KAISER reserves the right to inspect the goods upon arrival for obvious and visible
defects prior to their acceptance. In the event of complaints, KAISER reserves the right
to charge the inspection and replacement costs to the Supplier. All types of defect shall
be notified within 14 days of their discovery. During the warranty period, the Supplier
shall waive the objection of delayed notification of hidden defects.
7.3 The dimensions, weights and quantities of the delivered goods as determined
at the time of the incoming inspection shall be binding.
8. Export Control and Customs
8.1 For goods, the customs tariff number of the country of origin shall be indicated.
Proofs of preferential origin, as well as conformity declarations and marks of the country
of origin shall be submitted without prior request.
9. Terms of Payment
9.1 Invoices stating the order and item numbers shall be issued upon shipment of the
goods. The value added tax shall be shown separately.
9.2 Payment shall be effected in accordance with the agreed terms of payment,
subject to proper delivery, correct pricing and proper calculation. In the event of a
defect under warranty, KAISER shall be entitled to retain payment until the Supplier
has fulfilled their warranty obligation.
10.1 The warranty obligations of the Supplier are governed by the statutory provisions,
unless otherwise stipulated below. The Supplier shall, upon first request, hold harmless
and indemnify KAISER against any third-party claims for defects, infringement of
third-party industrial property rights, or losses caused by the delivered product in
proportion to its contribution to the overall cause for such losses. The Supplier undertakes
to take out reasonable product liability insurance.
10.2 The acceptance inspections performed by KAISER shall in no way diminish
or limit the Supplier’s liability for the delivery of products in compliance with the
specifications provided by KAISER.
10.3 KAISER shall be entitled to serve notice of defects at any time during the warranty
period. The warranty period shall last for 24 months from the date of delivery, unless a
longer warranty period is required by law. The warranty period shall begin anew upon
the delivery of replaced or repaired parts. The warranty shall include any actual or legal
defects of the goods as well as any lack of guaranteed or assumed specifications.
10.4 In case of delivery of defective product, the Supplier shall, at the discretion of
KAISER, replace the defective product free of charge, reduce the price in the amount
prescribed by law, or remedy the defect free of charge. In urgent cases, KAISER shall
be entitled, after consultation with the Supplier, to remedy the defect itself or have
it remedied by a third party or otherwise procure a replacement at the expense of the
Supplier. The foregoing shall also apply when the Supplier defaults on their warranty
10.5 The Supplier shall incur liability for replacing deliveries or correcting defects
to the same extent as for the original deliverables, i.e., including, but not limited to,
transport, travel and labour costs. The warranty period for replacement deliveries
shall commence not earlier than the date of arrival of the replacement delivery.
10.6 The Supplier shall compensate KAISER for all reasonable costs arising out of
a product recall under product liability law. KAISER shall first send a statement of
position to the Supplier as soon as possible.
11. Copyright and Confidentiality
11.1 All rights and documents such as drawings, technical documents, etc., which are
provided by KAISER to the Supplier for order fulfilment purposes, shall remain the
property of KAISER and must automatically be returned in full upon termination of the
11.2 The Supplier shall use the documents and all associated information solely for
the purpose of order fulfilment. The Supplier shall not be entitled to manufacture
products for third parties based on the documents and information or to copy or
otherwise disclose such documents or information in whole or in part to third parties for
purposes other than order fulfilment, without the prior written consent of KAISER.
The Supplier shall store the documents and information with due diligence.
12. Liability / Third Party Property Rights
12.1 The Supplier shall hold harmless and fully indemnify KAISER against all thirdparty
claims in connection with the delivery or service arising out of product liability
and intellectual property rights.
13. Applicable Law and Place of Jurisdiction
13.1 Unless otherwise agreed, the legal relationships based on the purchase contract
shall be governed solely by German national law, with the exclusion of the Vienna
Convention on Contracts for the International Sale of Goods of 11 April 1980.
13.2 The place of jurisdiction shall be Iserlohn (Germany).
KAISER shall, however, be entitled to sue the Supplier at their place of business.
Should any individual provisions of these GTCP be or become invalid, this shall not affect
the remaining provisions. Such provisions shall be acknowledged by both parties or can
be modified by mutual written agreement.